Responsible for supporting the successful planning, coordination, and execution of departmental projects and initiatives that drive operational efficiency and strategic goals. This role collaborates with cross-functional teams to manage project timelines, allocate resources, monitor progress, and ensure deliverables meet quality standards

• Leads and supports departmental projects or internal program from initiation through completion, ensuring timelines, budgets, and quality standards are met.
• Develops and maintains detailed project plans, schedules, and documentation to track milestones and deliverables.
• Collaborates with department leadership and cross-functional teams to identify priorities, resource needs, and potential risks.
• Coordinates meetings, prepare agendas, take meeting minutes, and follow up on action items to ensure accountability.
• Analyzes data and performance metrics to inform decision-making and prepare regular status reports for stakeholders.
• Supports the development and implementation of strategic plans and operational initiatives.
• Facilitates communication across teams to promote transparency, problem-solving, and collaboration including leading meetings, committees, etc. to engage stakeholders to gather input and foster collaboration.
• Manages vendor relationships and procurement processes related to projects as needed.
• Assists in budget tracking and financial reporting associated with projects and departmental activities this includes processing purchase orders, monitoring expenses, and ensuring compliance with university financial policies.
• Identifies process improvement opportunities and contribute to streamlining workflows.
• Ensures compliance with university policies, procedures, and applicable regulation
• Develops and maintains databases and tracking systems for participation, outcomes, and feedback to inform continuous improvement efforts
• Supports marketing and communication efforts by drafting content for newsletters, websites, social media, and event promotions
• Monitor trends and best practices to recommend innovative approaches to program & project development
• May participate in training sessions, recruitment initiatives, and serve on departmental or organizational committees
• Performs other duties as assigned

Education:

• Bachelor's degree

Experience:

• 3 years of experience in project coordination, program planning, or related area

Certifications or Licenses:

• None

• Excellent communication skills, both written and verbal, with experience preparing presentations and reports.
• Ability to work independently and collaboratively within cross-functional teams.
• Detail-oriented and analytical mindset with strong problem-solving skills
• Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Proficiency in project management software and tools
• Strong attention to detail

• Standard Office Environment
• May require occasional extended hours to meet project deadlines or attend events.