Oversees and provides professional administrative support, financial management and budget planning for the department.  

·        Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information. 
·        Oversees records maintenance (inventory, personnel, office files, etc.)
·        Submits all paper PAF, EPAF, EDR, travel, and PETs. Update time supervisor approver in PeopleSoft, assign required trainings, and run reports as needed.
·        Manages approval process for payroll, leave accounting/reporting, and other financial matters
·        Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
·        Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
·        Selects, supervises, trains, and evaluates performance of assigned staff.
·        Coordinates and executes department events.
·        Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
·        Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance
·       Prepares and reconciles Grant / Foundation reports and check over cash balance in accounts.
·        Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
·        Performs various duties as needed to successfully fulfill the function of the position.

Education:

Required: Bachelor's degree in Accounting, Finance, Business, Management, or related field.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Experience:

Required: 24 months of office management, financial management, or related experience.

Certifications or Licenses:

·        None

·        Basic math skills
·        Advanced computer skills with wide knowledge of business software
·        Proficient in Microsoft Office
·        Detail oriented for accuracy of data and information
·        Highly organized and able to handle multiple projects and deadlines

Physical:
Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.

Environmental:
Standard office environment.