Provides professional staff support in proposal submission activities.  Responsibilities consist of mid-level research program management duties that require a firm understanding of research administration concepts, guidelines, principles and practices; coordinates duties with established research administration and financial management programs, policies and guidelines.
 

• Prepares necessary documents pertaining to proposal and continuing grant applications, including drafting and assisting with proposal budgets.  
• Maintains office records (administrative).  Ensures files are continuously updated and prepared for audits.
• Prepares paperwork and communicates with Principal Investigators and the University Office of Research Administration regarding proposal submissions. 
• Conducts analysis of RFPs, RFAs, and PAs to ensure applications comply with sponsor requirements.                                                                                                                                              
• Assists with the report preparation and/or submission of reports to sponsors, Research Programs and Leadership.                                                                                        
• Performs various forms of research, information gathering, problem solving, and interpretation of policies and procedures related to grant and contract proposals.                     
• Transcribes and verifies data from source documents to maintain database of current and pending proposals.
• Monitors federal, state, and program specific compliance requirements, including, but not limited to, federal OMB Uniform Guidance.
• Communicates and coordinates with program departments, fiscal and administrative offices, non-profit organizations, and state and federal agencies; responding to a variety of fiscal and administrative inquiries from inside and outside the University.
• Calculates and bills agreed upon costs/rates/prices to sponsoring agencies.
• Facilitates, reviews for compliance and allowability, and recording fiscal transactions.
• Develops, audits and reviews grant proposals and contracts.
• Performs grant, contract or subcontract preparation, negotiation and acceptance.
• Coordinates administration of sponsored programs to include post award (non-fiscal) administration, subcontract requests, administrative services to project directors and closeouts/terminations of grants and contracts.
• Provides expertise and counsels in the areas of sponsor trends, funding opportunities, allowable costs, budget preparation, oversight and applicable guidelines. 
• Drafts correspondence or preparing paperwork as necessary to accept, modify or reject grants and contracts; establishing and maintaining related files.
• Contacts awarding agencies to verify status of proposals or obtain information and responds to requests from awarding agencies.
• Performs various duties to successfully fulfill the function of the position.

Education:

Required: Bachelor's Degree.

Equivalent/Substitution:  Will accept 48 months experience in proposal submissions and/or research administration in lieu of the Bachelor's Degree for a total of 72 months experience.

Experience:

Required: 24 months experience in proposal submission and/or research administration.

Certifications or Licenses:

·       None

·       Knowledge of standard bookkeeping and accounting procedures
·       Advanced excel skills with ability to build and manipulate spreadsheets
·       Able to understand a chart of accounts and code entries to proper account
·       Advanced computer skills with wide knowledge of business software
·       Proficient in Microsoft Office
·       Detail oriented for accuracy of data and information
·       Able to communicate well and build rapport quickly with students, faculty and staff
·       Able to produce reports and complete work within deadlines
·       Customer service
·       Must be able to read and interpret policy as well as State and Federal regulations

Physical:
Communicate effectively and listens.  Engage in repetitive motion.

Environmental:
Standard Office Environment