Business Operations Specialist I


Job Code: 10696
Salary Grade: 19
Exemption Status: Non-Exempt
Job Family: Organizational Administration
Job Sub-Family: Administrative Operations
Career Level: Operational Contributor 2

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to jobs.ou.edu and Search Postings to view positions that are currently accepting applications.

The following statements are designed to outline the general functions and typical responsibility levels associated with positions in this classification. They are not intended to serve as an exhaustive list of specific duties or requirements for individual positions assigned to this classification.
Position Summary:

Processes and reconciles a variety of financial, administrative, and HR transactions for a department with limited supervision. Performs data entry, account reconciliation, and transaction tracking within established procedures, and serves as a departmental resource for routine business processes.


Job Responsibilities:

1. Processes financial, administrative, and HR transactions within established procedures. 2. Reconciles departmental accounts and resolves routine discrepancies. 3. Tracks and monitors expenditures and transaction status against budgets. 4. Processes payroll transactions, tracks leave, and submits personnel forms. 5. Sets up suppliers and processes purchasing and reimbursement transactions. 6. Maintains accurate financial and administrative records. 7. Responds to routine questions and escalates non-routine issues. 8. Recommends minor improvements to transactional processes.


Required Education & Experience:

High School or GED; Experience: 3 years


Required Certifications or Licenses:

None


Knowledge, Skills, Abilities:

Knowledge: Demonstrates solid knowledge of functional processes, systems, policies, and procedures. Communication & Collaboration: Communicates information clearly and effectively, including information that may require basic explanation or clarification. Problem Solving: Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures. Autonomy: Checks and makes minor adjustments to work methods to solve problems that are routine and typically exist in current work processes and systems. Leadership: Primarily an individual contributor with no formal leadership responsibility.


Working Conditions:

Standard office environment. Prolonged periods of sitting and working at a computer. Frequent use of a keyboard and repetitive motion. Occasional lifting of up to 25 pounds. May experience periods of elevated workload and competing deadlines.