Administrative Coordinator
Exemption Status: Non-Exempt
Salary Grade: S08
Job Code: 0392
This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to jobs.ou.edu and Search Postings to view positions that are currently accepting applications.
The following statements are designed to outline the general functions and typical responsibility levels associated with positions in this classification. They are not intended to serve as an exhaustive list of specific duties or requirements for individual positions assigned to this classification.
Essential Duties/Responsibilities:
The following statements are designed to outline the general functions and typical responsibility levels associated with positions in this classification. They are not intended to serve as an exhaustive list of specific duties or requirements for individual positions assigned to this classification.
Organizes, coordinates and performs clerical and administrative functions following established standards.
- Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
- Answers questions, provides information and handles complaints for internal and external customers.
- Updates office procedures for a more efficient operation when necessary.
- Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
- Approves departmental expenditures within predetermined guidelines
- Reviews billing from contractors and vendors, adjusts as needed.
- Establishes and maintains filing systems including confidential documents.
- Assists with design and selection of departmental computer programs.
- Selects, supervises, trains and evaluates performance of assigned staff.
- Prepares staff schedules and monitors and approves time worked.
- Coordinates departmental personnel and payroll issues.
- Plans and coordinates special projects.
- Schedules appointments and makes travel arrangements
- Collects and disseminates information for internal and external customers
- Performs other related duties as assigned.
Minimum Requirements:
Education:
Required: High School Diploma or GED.
Experience:
Required: 12 months office, clerical, or administrative experience.
Certifications or Licenses:
· None
Required Knowledge, Skills, Abilities:· Basic math skills
· Advanced computer skills with wide knowledge of business software
· Proficient in Microsoft Office
· Detail oriented for accuracy of data and information
· Highly organized and able to handle multiple projects and deadlines
Working Conditions:
Physical:
Communicate effectively. Engage in repetitive motion.
Environmental:
Standard office environment.